Automate Prepaid Expenses in BILL While Doing AP

BILL.com has revolutionized accounts payable automation for countless businesses, streamlining everything from vendor payments to document management. But there's been a missing piece in the puzzle: automated prepaid expense tracking in QuickBooks Online. Enter Accruer by FinOptimal, an accounts payable automation software solution that seamlessly integrates with your existing BILL.com processes to handle all your prepaid expense accounting automatically.

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Unlocking Automation with Three Simple Words

Imagine transforming your prepaid expense management without changing your BILL routine. No new software to learn, no complex processes to master. By simply typing "for the period" and your date range when entering bills in BILL, you activate a powerful automation engine that handles all your prepaid expense accounting automatically. As a company that's relied on BILL for years, we've designed this integration to work exactly where you already do your AP work.

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How It Works

The process seamlessly integrates with your existing BILL workflow:

1. Log into BILL.com as you normally would
2. Enter your bill information
3. Include "for the period" and the dates in the description
4. Process the bill as usual

That's it. From here, Accruer will take over, automatically:

• Determining whether it's an asset or liability
• Calculating the appropriate monthly allocations
• Creating and posting all necessary journal entries
• Generating audit-ready documentation

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Real-Time Financial Visibility with QuickBooks AP Automation

When BILL syncs with QuickBooks Online, Accruer immediately goes to work. The system automatically straight-lines your expenses across the specified period, ensuring your P&L reflects the correct monthly expense allocation. For example, a $12,000 annual subscription is automatically broken down into $1,000 monthly expenses, with the prepaid balance properly reflected on your balance sheet.

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Automatic Documentation

Beyond the calculations and journal entries, Accruer creates comprehensive backup documentation. The system generates traditional roll-forward schedules showing:

• Beginning balances
• New additions
• Recognized amounts
• Ending balances

This automatic documentation saves hours of manual work while ensuring your books are always audit-ready.

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Making a Real Difference in Your Daily Operations

When you combine BILL's powerful AP platform with Accruer's intelligent prepaid expense handling, you unlock significant advantages:

1. Work Smarter, Not Harder: Replace those endless prepaid tracking spreadsheets with automated precision. Your days of manual journal entries are over.
2. Trust Your Numbers: Let automation handle the complex calculations. Every expense is allocated correctly, every time.
3. Reclaim Your Time: Transform hours of prepaid expense management into a simple three-word task.
4. Stay GAAP-Aligned: Ensure your prepaid expenses follow consistent recognition patterns that keep auditors happy.
5. Build for Tomorrow: Handle growing transaction volumes without expanding your accounting team. Your current staff can focus on analysis and strategy instead of data entry.

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Start Automating Today

Implementing this accounts payable automation solution couldn't be simpler. Within minutes of watching our demonstration video, you can have your system up and running:

1. Sign up for Accruer
2. Choose your preferences and connect to QuickBooks
3. Begin adding "for the period" to your BILL entries

No migration headaches, no lengthy training sessions, and no disruption to your current BILL.com workflow. Your team simply continues their normal routine with one small addition that makes a big impact.

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Modern Accounting Meets Practical Innovation

This powerful combination of BILL's trusted AP platform and Accruer's intelligent automation showcases how accounts payable automation software is evolving to meet real business needs. By handling complex calculations and entries automatically, this QuickBooks AP automation solution frees your accounting team to focus on strategic financial planning and analysis.

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Experience the Difference

Why spend another month wrestling with prepaid expense spreadsheets? In the time it takes to read this article, you could be on your way to fully automated prepaid expense management in your BILL workflow.

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